Many people end up at a particular point in their life searching for a task management software to help them refocus and keep their finger tips about the most important thing. Task management products organize, schedule and make sure that tasks get done on time. On short it could boost your productivity. By being better organized and more focused on everything you have to do, you save time and reduce stress.

Good task and project management software was hard to find a couple of years ago when individuals were using Outlook. Nowadays productivity has become almost an obsession of geeks everywhere, so the increasing request for such tools generated a big base of good task and project management solutions. There are a great number of choices to greatly help manage the tasks, which range from standalone applications to web-based services.

Exactly what are users looking for?

Most of them are in fact looking for a personal organizer application to put some order within their busy and messy life. “Initially, I somehow managed to keep everything in my head. Then, when i began to undertake more projects, I realized that I needed a task management system to keep me organized and focused.” says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the form of the so called “To Do List” applications where users create a list of tasks for which they set a start date, some deadlines and a priority – something very easy.

The Getting Things Done (GTD) methodology

A lot of the to-do-list applications nowadays adopt, to one degree or another, the GTD method of task management according to the work-life management system by David Allen that delivers concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity. Apps vary as to how tightly or loosely bound to GTD they’re. The problem, though, with To Do lists and personal organizers is which are only good for your work. AI Meeting Notes or task tracking software is a lot more than only a to-do list. In a business many of the tasks are collaborative and require multiple team members to fulfill several tasks in one project. In this instance you need a credit card applicatoin where assignments could be made, all tasks could possibly be tracked, and completed work could possibly be archived. This can be a true task management tool. Users sometimes have to manage multiple projects and delegate work to resources, schedule tasks in time or even create plans. This is a further step to an upper level: project management or project planning software.

Why do we need a task management application?

Every day we spend usually on urgent but low priority tasks while the most significant ones get delayed until a later date. Unfortunately, that “another day” might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of most important work gets completed in the event that you try to figure out the 20% of high priority tasks. Basically a highly effective task management software must give you the best way to find these top 20% of important tasks for a effective project management process. This can be a major problem with task management applications: they might need too much effort on users part. You can easily spend too much time on organization, and not enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make with them easier than writing things down on a piece of paper.

Benefits of an activity management tool

helps you to organize, assign and prioritize tasks

enables you to establish goals and milestones and to manage deadlines

you don’t need to remember all tasks and much more productivity using reminders

entire work integration, effort delegation for increased efficiency and reduced costs

the break down of complex tasks into smaller deliverables that could be controlled with minor difficulty

A task management software can be an essential component for organizational and business operations and will make managing the project simpler.